Senior Manager: Facilities Management Featured

Key responsibilities:

Leadership

• Active member of the FM&SS leadership team with joint responsibility for developing and implementing the FM&SS Strategic and Operational plans;
• Develop, implement and drive the Facilities Engineering plans for the Company;
• Provide regular reporting to the FM&SS Group Manager;
• Manage and develop staff to ensure high quality personnel who are able to achieve performance objectives in support of the Company mission and vision;
• Conduct performance management contracting and reviews for all staff at the recommended periods, for the purpose of managing and improving both individual performance and service delivery.

Risk and Compliance

• Ensure compliance with General Machinery Regulation 2.1 of the OHS Act for the Company;
• Ensure building and infrastructure regulatory compliance for the Company.

Facilities Engineering

• Solely account for planning, co-coordinating and managing all technical facilities management activities/projects with up to a five (5) year time-frame;
• Oversee and ensure the maintenance of building assets within the Electrical, Mechanical and Plumbing disciplines. Also accountable for services including Lifts, Escalators, HVAC, Fire Detection Systems, etc.
• Oversee electrical, mechanical and water reticulation infrastructure and ensure that they are efficiently, financially and optimally maintained;
• Oversee that plant and machinery within Divisions are efficiently, financially and optimally maintained;
• Solely account for asset operation and maintenance to preserve the life cycle performance of expensive assets on a proactive basis as opposed to reacting to breakdowns on an emergency basis;
• Account for the master asset register that identifies the maintainable items, ensuring all the necessary information and procedures affecting those assets are linked, application of the applicable maintenance regimes, and management of service providers and contractors;
• Account for driving the Preventative Maintenance Program;
• Plan, coordinate and manage all technical facilities management activities/projects for Company;
• Keep abreast of new equipment, technology, material, work methods and techniques and provide expert advice;
• Ensure and manage the process of replacement of dated equipment/ technology;
• Compile monthly management reports within the designated discipline(s) – technical and financial, including analyses of trends for informed decision making and recommend improvement;
• Administer and manage designated portfolio professionally and effectively manage and control general utilities (water and electricity consumption);
• Maintain building assets in accordance with the official investment strategy for each building asset and manage deviations in this regard;
• Collect and analyze calls logged for problems diagnosis to identify trends and implement corrective/appropriate action.

Stakeholder Relationship Management

• Actively engage in both internal and external stakeholder’s meetings related to FM&SS portfolio services e.g. FM&SS management meetings, to influence and implement action plan, according to Company and Industry standards; Develop and implement business and operational plan for Facilities Engineering department;
• Facilitate meetings with stakeholder’s e.g. Department of Labour, local city councils, etc.

SHEQ Management

• Ensure compliance with SHEQ regulatory requirements and standards in area of responsibility, including compliance by outsourced contractors/service providers;
• Implement corrective action where deviations occur for the Company;
• Identify risks, implement and drive mitigation plans for the Company.

Management responsibilities

• Manage Facilities Engineering teams;
• Manage, mentor, coach and play an advisory role for staff growth and development;
• Conduct performance management contracting and reviews for all staff at the recommended periods;
• Identify and implement training interventions;
• Recommend and facilitate developmental plans;
• Resolve disputes;
• Ensure optimal resource deployment.

Financial management

• Develop and manage Facilities Engineering Department budget;
• Ensure cost effective service delivery;
• Ensure compliance with financial legislative requirements.